Sending of memos

Sending of memos to the different branches of the business is a must. Once a branch office manager and employees receive a memorandum from the head office, they're afraid, afraid of the unknowns. This happens when there's an anomaly done by a head on a branch office like wastage without supporting documents. It's better for the head office to conduct an ocular inspection. What can you suggest to the head office?

I have seen that the sending of the memos is the main means of communication in the workplaces.

Memos don't just communicate bad news. There are memos that relate information on important changes and decisions taken by the organisation.

A memorandum could be negative or positive but it's mostly on instructional and not a punishment.