Personally speaking, I usually need to check all the documents, PowerPoint presentations, projectors, etc. But then, the primary goal is to conduct a roll call if the important participants are all in the meeting. The meeting would not be successful without these people. They are the ones who will give essential information or advice on what to do with certain business issues.
Before hosting a team meeting, what are some things you should check?
- Thread starter Shavkat
- Start date
It is very important to check if the appropriate stakeholders are present in the meeting.
Before setting the date and time of the meeting, one should check the availability of participants who would be invited to the meeting. Prepare an itinerary and distribute it to the participants prior to the meeting so that they can do the necessary preparations.
The most important thing is preparing meeting materials, namely what will be discussed at the meeting, preparing questions to provoke participants to express their opinions, ensuring the right schedule so that each participant can attend the meeting. etc.
You should have a direction that the meeting is headed. Understand the issues, progress and challenges before you step in to address it.
Check technical aspects like internet connection and equipment. Review the agenda and ensure relevant documents are accessible. Verify scheduling to accommodate all team members. Familiarize yourself with the meeting platform's features.
I buy into this. Check all you would need. Your computer if you are using one for presentation to be sure everything is working fine.
When I used to be the Regional Sales Manager south, then I used to conduct two meetings in a week. Before start of meeting I was giving agenda of the meeting to all participants and that plays very important role as they all remain on track and we were extracted good results from our meetings.
