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indeed, you said it all, we need this person who do this job very well so our jobs will meets the deadlineTaking minutes in a meeting is important as it provides a written record of what have been discussed, the follow up actions needed and the deadlines to complete certain tasks. The minutes taken by the secretary should be reviewed and approved by the Chairperson of the meeting before distribution to participants of the meeting.
The secretary of the company where I used to work is always in charge of taking the company minutes whenever we are in meeting and everything is always documented for reference purposes.It is a formal record in writing of what was discussed and decided during a meeting. This activity's components include the following: the date, participants, key ideas, etc.